Friends of Briggs/PTA Meeting
President: Tammy Johnson
Co-Vice Presidents: Meghan Picone & Raeanne Clark
Treasurer: Dan Dubrule
Secretary: Wendy LeBlanc
June 4, 2008
Tammy Johnson opened the meeting at 6:35 pm with 9 members in attendance.
Treasurer's Report
Treasurer's report was presented. Motion was made to accept the Treasurer's report.
Secretary's Report
The Secretary's report was presented. Motion was made to accept the Secretary's report.
OLD BUSINESS
Yearbook
We ordered 215 books. We received 4 more orders giving us a total of 212 orders. The yearbooks have arrived at Briggs last week earlier than the agreed upon date of June 11th. They look good. The yearbooks will be handed out the last week of school. 5th grade will get their yearbook first at their ice cream social on June 17th. Then the rest of the school will get them. We paid G&B $3,313.30 by April 15th and avoided shipping and handling charges.
Staff Appreciation
Staff Appreciation Day was held on Wednesday, May 28th. Kim Brown returned 7 gift cards, $26.69 left over, receipts, left over curling ribbon, and pens. A few people helped out Carolyn the morning of the event and plenty of parents who baked goods and/or donated to the event. There was an overwhelming amount of support from the parents. In lieu of the goody bag, this year each staff associate was given a Dunkin Donuts gift card with a gel pen. There are notes in the staff appreciation folder for help next year.
Nominations / Elections for Next Years Board
Motion was made and seconded to elect the following positions.
VP1 - Meghan Picone
Treasurer - Paula St. Laurent - Kuehl
The board position of President currently remains an open position. For now Raeanne Clark, 2nd Vice president will be the acting President. Please contact the PTA if you are interested in the President position.
Audit Committee
Audit Committee will consist of 3 or 4 people; so far, Paula and Meghan and Tammy are volunteering. They will meet on Friday June 20th at Dan’s house. For our financial protection, at the end of the year we are required to hold an audit of the outgoing treasurer. Audit needs to be completed before incoming treasurer takes over.
Returned Calendar Money
In March we found $150.00 in raffle money from the Money Madness Fundraiser. The money and tickets were not entered into the fundraiser event. This money was returned to the owners with a letter of apology. If they wrote checks, their checks were returned; if not, checks were written out from the PTA account. The list of money madness winners are:
Jan 1 Carolyn Uminski Jan 16 David Gaspar
Jan 2 Katrina Durham Jan 17 Sean Sullivan
Jan 3 Jackie Vaillancount Jan 18 Sandra Monnis
Jan 4 Roger St. Laurent Jan 19 Rosemary Durham
Jan 5 Ed & RoseMarie Murray Jan 20 Melissa Bernier
Jan 6 Rita Collette Jan 21 Kerri Snow
Jan 7 Walter Snow Jan 22 Loraine Simmons
Jan 8 Jackie Johnson Jan 23 Kim Maguy
Jan 9 Debra Theriault Jan 24 Barbara Dawe
Jan 10 Lori LeBlanc Jan 25 Heidi Swift
Jan 11 Lisa Aubin Jan 26 Julie Cole
Jan 12 Mark Macj Jan 27 Sandra Monnis
Jan 13 Lisa Belliveou Jan 28 Alexis Gauthier
Jan 14 Brenda Brown Jan 29 Donna Evancic
Jan 15 Richard Lescord Jan 30 Tammy Johnson
Jan 31 Sean Gorman
Changes to By-Laws
Not enough registered members were present to vote on the change to the by-law of how the VP1 should be 2 years instead of the current 1 year term, and VP2 should be 1 year instead of the current 2 year term. We will have to wait until the summer meeting in order to make the changes to the by-law.
NEW BUSINESS
Operating Override & J.R. Briggs School Feasibility Study
School Building Committee and School Committee were here to go over the Operating Override and J. R. Briggs School Feasibility Study.
Operating Override: The committees are trying to bring the information to people in Ashburnham and Westminster. Smallest operating override in a few years now. Committees would like to request of the Briggs PTA to fund the mailing to the registered members of the Briggs PTA to give them the information.
J.R. Briggs School Feasibility Study: This debt exclusion is a one time request from Ashburnham
The town is approved for the feasibility study. Right now Ashburnham is within the top 50 and if at the bottom of the list it could be as low as number 423. Committees would like to request of the Briggs PTA to fund the mailing to the registered members again. Motion was second by 9 members to accept the mailing and emailing of information regarding operating override and feasibility study combined 1 page flyer.
Field Day
Kelly Behringer brought the popsicles for $2.98 for each box for a total of 600. Kelly made a motion to use an extra gift card to Renee (cafeteria) for letting us use the freezer. Motion was accepted. Field day this year is on June 4th and 5th (may change due to weather).
Summer Meeting
Summer meeting will be Tuesday, August 5th, @ Noon time at Jumpin Juice & Java. Please come and join us.
Officer’s handbooks
The Officers’ handbooks need to be done by the end of June. If they need to be handed over to a new officer, please do so by June 30th.
Fall Family Event
Fall Fun Family Day event is planned for September 27th, from 10am-2pm. It is a joint venture with AWRSD Extended Day and JRB Enrichment Program. The next planning meeting is Wednesday, June 25th at 6:30pm at JR Briggs Cafeteria (you may need to come in the back door). A few of the events that are in the beginning of the planning stage are “Boot” Sale (yard sale from your car), Chinese Auction, Bake Sale & Coffee, Area Crafters, BBQ (burgers, hot dogs, chips & soda), Kid’s Activities (make & take), Carnival (Blow ups for the gym), and Farmer’s Market. Please consider volunteering to help make this a great family event. Any questions and/or concern, send an email to cwright@awrsd.org.
School Tool Box information
Becky Pilsbury put in the School Tool box order. 64 School Tool boxes were sold for grades 1-5 and an extra 3 school tool boxes per grade were ordered. Should you want to reserve one, please contact her ASAP as they are selling fast. Becky’s contact information is email beckymp411@yahoo.com and phone number is (978)827-6663. The 64 boxes have been paid for; the extra 15 boxes have not been paid and need to be paid for by Sept 30th. The tool boxes will be available for pick up on August 20-21 from 10am-2pm during Summer Open House at Briggs. If they are not picked up, they will be left in the child’s new classroom.
Tax exempt information
Raeanne filed the paperwork for the Tax Exempt Number during the week of May 19th. Currently the application is pending. She put a call into the DOR to see if there is any way to spend up the process of getting the number.
Meeting Closure
Meeting adjourned at 7:45pm. Thanks to those who came to the PTA meeting and we look forward to seeing you at the next PTA meeting on Tuesday, August 5th at Noon time at Jumpin Juice & Java.
Respectfully,
Raeanne Clark
Co-Vice President
(filling in for Wendy LeBlanc, PTA Secretary)
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